How to Ensure Your Resume is ATS-Compliant: Best Practices and Checkpoints for Job Seekers

The job market is more competitive than ever, and before your resume even reaches a human hiring manager, it must first pass through an Applicant Tracking System (ATS). These systems scan, parse, and rank your resume based on its relevance to the job posting. If your resume isn’t optimized for ATS, it might never see the light of day. To help you navigate this digital gatekeeper, we’ve compiled a complete list of ATS compliance checkpoints and best practices. Let’s dive in!

1. Use a Simple, Clean Format

Why It Matters: ATS software often struggles with complex layouts, tables, graphics, and unconventional fonts.

Best Practices:

• Stick to standard fonts like Arial, Calibri, or Times New Roman.
• Avoid using graphics, charts, or images—these elements can confuse the ATS.
• Use consistent formatting for headers, bullet points, and sections.
• Avoid text boxes or columns. Use a single-column layout.
• Save your resume as a .docx or .pdf file, as these formats are generally ATS-friendly.

2. Include Relevant Keywords

Why It Matters: ATS software scans your resume for specific keywords that match the job description.

Best Practices:

• Tailor your resume for each job by using keywords from the job posting.
• Use variations of the keywords (e.g., “project management” and “managing projects”).
• Avoid keyword stuffing. Focus on organically incorporating keywords into your experience and skills sections.

3. Use Standard Section Headings

Why It Matters: ATS systems are programmed to recognize specific headings to categorize your information.

Best Practices

• Use traditional headings like:
• “Work Experience”
• “Education”
• “Skills”
• “Certifications”
• Avoid creative or unconventional headings like “Journey So Far” or “My Toolbox.”

4. Prioritize Relevant Work Experience

Why It Matters: ATS ranks resumes higher when the most relevant experience is easy to identify.

Best Practices:

• Use reverse chronological order to list your work experience.
• Highlight accomplishments and quantifiable results, such as “Increased sales by 25% within six months.”
• Incorporate action verbs such as “led,” “managed,” or “implemented.”

5. Optimize for Parsing

Why It Matters: ATS systems parse your resume into different fields. Poor formatting can lead to misclassified or omitted information.

Best Practices:

• Avoid special characters, emojis, or overly complex bullet points.
• Use plain, solid bullets (•) instead of symbols or icons.
• Ensure consistent spacing and alignment throughout your document.

6. Include Contact Information in a Readable Format

Why It Matters: The ATS scans for your contact details to forward them to hiring managers.

Best Practices:

• Include your full name, phone number, email address, and LinkedIn profile.
• Do not embed contact details in headers or footers; keep them in the body of the document.
• Use a professional email address (e.g., [email protected]).

7. Avoid ATS Red Flags

Why It Matters: Certain elements can cause the ATS to reject your resume or misinterpret your information.

Best Practices

• Do not use images, logos, or graphics.
• Avoid using fancy fonts or colored text.
• Steer clear of jargon or acronyms unless specified in the job description.

8. Focus on Achievements, Not Responsibilities

Why It Matters: ATS ranks resumes higher when they emphasize measurable achievements rather than generic job duties.

Best Practices

• Replace phrases like “Responsible for managing a team” with “Led a team of 10 to achieve a 20% increase in productivity.”
• Use metrics whenever possible (e.g., percentages, dollar amounts, timelines).

9. Keep Your Resume Concise

Why It Matters: ATS systems are programmed to value brevity and clarity.

Best Practices:

• Limit your resume to 1-2 pages.
• Include only relevant and recent experience (typically the last 10-15 years).
• Avoid unnecessary details like “References available upon request.”

10. Test Your ResumeWhy It Matters: Testing ensures your resume performs well in ATS scans.

Best Practices:

• Use free online ATS scanners to check your resume’s compatibility.
• Ask for feedback from career coaches or professionals in your field.

11. Keep Your Skills Section Relevant

Why It Matters: The skills section is one of the most heavily weighted by ATS.

Best Practices:

• Include both hard and soft skills relevant to the job.
• Use industry-standard terminology, avoiding overly vague phrases.
• Prioritize skills mentioned in the job description.

12. Stay Updated on ATS Trends

Why It Matters: ATS technology evolves, and staying informed can give you an edge.

Best Practices:

• Regularly update your resume to reflect changes in ATS preferences.
• Research the latest trends in resume optimization and job applications.

Conclusion

Navigating the ATS can feel daunting, but it’s entirely manageable with the right strategy. By following these best practices and checkpoints, you’ll increase your chances of passing the ATS and landing an interview. Remember, your resume’s primary goal is to make it easy for both the ATS and human recruiters to see your value.

Stay consistent, stay relevant, and don’t forget to tailor your resume for each job application. Your dream job is just an optimized resume away!